The Board of Directors of The Country Club of Terre Haute has established the following guidelines for private functions held at the Club. These guidelines will ensure that both guests of your private function and the experience of our members is enjoyable.
Pricing All prices listed are the base price without service charge and sales tax. A service charge of 20% and sales tax of 7% will be applied to all food and beverage charges. Prices are guaranteed if planned within sixty (60) days prior to your function date. All prices quoted prior to 60 days are subject to change without notice due to price fluctuations in the market. Guarantee In order for our staff to effectively plan and execute your function, the final details must be confirmed no later than fourteen (14) days in advance of your reserved date. Your attendance guarantee must be made 72 hours in advance. In the event we do not receive your attendance guarantee 72 hours prior to the event date, the greater expected number of guests will be considered your guarantee. The total food charge is based on the guarantee or actual number in attendance. If the actual number in attendance exceeds the 72 hour guarantee, an additional 10% will be added to the per head charge of the unaccounted for guests. No Smoking The Board of Directors of the Country Club of Terre Haute has enacted the following no smoking policy at the Club: There shall be no smoking inside the building including all dining rooms, bar areas, locker rooms and restrooms. Member-Sponsored Events The sponsoring Member of a private function must be at the club during the event. The Member sponsor is responsible for the conduct of all guests and must ensure that all are aware of and abide by all club rules and policies as outlined in the Country Club of Terre Haute Directory. All member-sponsored events will be charged all applicable room rental charges in addition to food and beverage charges. Additionally, we offer a separate program option for wedding receptions. Room Rentals
Decorations Decorations are an important aspect to all events in helping to create ambiance and the right mood for the event. We do ask that all decorations be limited to table top or free-standing items that do not require fixation to walls or furniture. All decorations should be delivered the day of the event and removed immediately following the event. The club will not be held responsible for any items left after the function. Our management team will be happy to refer you to area professionals who can provide services ranging from total event coordination to florals or photography. The Club can also provide our house linens, mirrors, tea lights with votive holders and a portable dance floor at no additional charge. Entertainment The club welcomes outside entertainment for your function. The management staff will be happy to provide you with a list of prospects for the event. For the enjoyment of all Members and guests at the club, management reserves the right to control the amplification of the musical entertainment. Audio / Visual Equipment The club offers a variety of audio/visual equipment for your events. This equipment includes a projector and screen, easels, microphone, podium, and flip charts with markers. Bar Arrangements Our management staff is happy to order specially selected wines or design a specialty cocktail for your event to be butler-passed or served at a beverage station. A $60 fee is applied to all parties of 30 or more that do not have a hosted bar thus requiring the services of a cashier to sell tickets redeemable for bar drinks. Specialty drink stations such as a mimosa bar are available upon request. Please see our event coordinator for pricing and details. Cancellations Certain fees are in effect depending on the room and the date of the event. Food and Beverage All food and beverage consumed on the Club premises (including the golf course and tennis courts) must be obtained from, or through, the Club, except specialty items such as wedding cakes, special mints, etc., unless prior arrangements have been made with the Club Management.